General Administrative Supplements

Supplemental funds can be requested for emergency or other unforeseen situations which result in unforeseen costs, such as natural or manmade disasters that damage the PI's lab or other research resources, failure of essential equipment, or unexpected or increased costs of recruiting subjects or performing laboratory analyses. Grantees may also request funds to update equipment or methodologies that have become out of date. The grantee must show that the new methodology will significantly enhance the quality of the data. Finally, under some circumstance, grantees may request funds to follow up on unanticipated results or to enhance components of their research that have in unexpectedly productive. However, these enhancements must be within the scope of research proposed and reviewed in the parent grant. Grantees should contact their Program Officer about this type of supplement.

Supplement Programs for Special Populations

Supplement programs are used to offer laboratory experience to a wide array of individuals including high school students, undergraduate students in health-related sciences, underrepresented minorities, persons with disabilities, scientists re-entering the work force after taking time off for family responsibilities, etc. Individuals may receive support under these programs on only one grant at any time, but may be supported by more than one grant during their research careers.

• Research Supplements to Promote Diversity in Health-Related Research 
• Supplements for Summer Research Experiences for Students and Science Teachers
• Research Supplements to Promote Re-Entry into Biomedical and Behavioral Research Careers 
• Supplements to Support Workforce Diversity in Developing Nations

Deadlines for applications for these supplements are typically in the winter, spring, and fall and will be posted several months prior to the deadline. Applications received after that date will be considered at the following cycle. The next receipt deadline is June 6.

Superfund Research Program Supplements

The Superfund Research program provides administrative supplements primarily to promote technology transfer and application of program research findings to real-world situations. Supplements are also granted to address unforeseen issues and emergencies. For more information please contact your program administrator.

Application Procedures

Applications for general administrative supplements must include the following:

A completed face page (with appropriate signatures) from Grant Application Form PHS 398. Include the title and grant number of the parent grant on line 1 and the name "Administrative supplements for [insert appropriate type here]" on line 2.

A detailed budget using the PHS 398 form pages 4, 5, and the Checklist form page  .

A brief three- page description, prepared by the Principal Investigator of the parent grant that includes:

• A brief summary or abstract of the funded grant or project.
• A description and research plan for the proposed supplement and how it relates to the specific research goals and objectives of the parent grant.
• Justification of special circumstances that necessitate the supplement.

Supplements submitted in response to the NIH FOA related to administrative supplements for grantees affected by Hurricane Sandy [ http://grants.nih.gov/grants/guide/notice-files/not-od-13-013.html  ] may be longer than 3 pages, but may not be longer than the research strategy page limit for the activity code of the parent grant.

Documentation, if applicable, that the proposed research experience was approved by the Institutional Animal Care and Use Committee (IACUC) or human subjects Institutional Review Board (IRB) at the grantee institution must be provided. Adherence to the NIH policy for including women and minorities in clinical studies must also be insured if additional human subjects' involvement is planned for the supplement component.

Each workforce diversity supplement has specific instructions that should be followed. Follow the links above to see the requirements.

All supplements should be submitted electronically by the Authorized Organizational Representative (AOR) to AdminSupplements@niehs.nih.gov. If an electronic submission is not possible, hard copies may be mailed to:

• Dorothy Duke (http://www.niehs.nih.gov/research/supported/dert/gmb/staff/duke/index.cfm)
  Branch Chief, Grants Management Branch

  Division of Extramural Research and Training
  P.O. Box 12233
  Research Triangle Park, NC 27709
  Tel (919) 541-2749
  Fax (301) 480-3314
  duke3@niehs.nih.gov

Grantees are encouraged to contact their program officers before submitting an administrative supplement.